Implementing preventive maintenance technologies can revolutionize how buildings are managed, shifting from reactive and preventive maintenance strategies.
By harnessing preventative analytics and data-driven insights, you can reduce the maintenance costs by 10-20% compared to reactive maintenance.
That is why the adoption of preventive and predictive maintenance technologies is projected to grow from $10.6B in 2024 to $$47B in 2029, at a CAGR of 35.1% during the forecasted period.
Implementing preventive maintenance technologies in buildings can be complicated and expensive. This guide will walk you through all the steps you need to take to make the implementation a success!
Understanding the Implementation of Preventive Maintenance Technologies
As with any new technology or change in business strategy, you will want to carefully craft a plan to successfully implement changes. A great place to start would be with truly understanding the impact of preventative maintenance technologies for your building.
We've found that most buildings follow the same 7 steps when evaluating the ROI of preventive technology for their location.
The steps you might want to consider are:
Assess your building's needs
Look Into Solutions
Calculate Savings vs. Potential Expenses
Reach out to vendors for quotes
Assess budgetary constraints
Develop a timeline for implementation
Launch!
In the next few sections, we will cover each of these steps. You'll also find more information about our solutions and how we partner with buildings to provide preventive maintenance technologies that are cost effective.
Step 1: Assess Your Building’s Needs
The first step in implementing preventative maintenance technology in a building is to conduct a thorough assessment of your building or wider facilities needs.
You need to identify potential risk factors and latent issues. This entails monitoring the performance of equipment over time, evaluating the current maintenance processes, and analyzing data from equipment logbooks. This will help you recognize performance and usage patterns and frequent issues.
This step also entails determining the specific goals you aim to achieve with preventative maintenance. For example reducing downtime, extending equipment lifespan, or improving energy efficiency.
You need to engage various stakeholders, such as building managers/owners, maintenance teams, and financial planners, when doing this.
This step forms the foundation for selecting the right preventive management technology and developing an effective preventative maintenance strategy tailored to the unique needs of your building.
Step 2: Look Into Solutions
Explore various preventative maintenance solutions available in the market, and evaluate different technologies offered by these solutions.
We recommend considering solutions that offer real-time monitoring, preventative analytics, automated maintenance scheduling, and scalability.
You may also want to assess the compatibility and ease of integration of the chosen solutions with your existing systems and their ability to address your specific maintenance needs.
With Perceptive Things®, you are able to relieve the stress out of implementing predventative maintenance technology in your building.
Not only do we save money and time, but you'll have access to a wide range of preventative maintenance technologies and features designed to ensure that your preventative maintenance implementation processes remain effective, efficient, and productive at all times.
Preventative Maintenance Technologies by Perceptive Things®
At Perceptive Things®, we offer a variety of preventative maintenance technologies. It is easiest to think of these as three different categories: Water leaks, ambient conditions, and asset tracking.
Within each of these categories, we have different types of sensors that allow you to create a truly customized solution for your building. This is one of the core differences between Perceptive Things® and consumer options!
Water Leak Sensors
Water leak sensors by Perceptive Things® are powerful, durable, and best on the market. When installed in the right locations inside your building, our sensors will detect water leaks early, preventing water damage, structural deterioration, mold growth, and the associated water damage repair costs.
These sensors will notify you within seconds of a water leak. This allows you to address the leak before it escalates into water damage.
Check out our video on how our water leak sensors are implemented to provide reliable and effective detection across your building.
Asset Security
Asset security by Perceptive Things® utilize advanced sensors and monitoring technologies to protect all valuable assets within your building. They will notify you within seconds of any unauthorized access or movement within the building.
By implementing our asset security preventative management technologies into your building, you will not only protect your assets from damage and theft, but also ensure correct and efficient operations within your building.
Ambient Conditions Sensors
Ambient Sensors by Perceptive Things® have real-time (24/7) monitoring capabilities, intuitive interfaces and advanced features to monitor various environmental conditions, including humidity, temperature, humidity, air quality, smoke, etc.
When implemented correctly, they will improve your existing preventative maintenance systems and ensure that the environment is secure and safe for optimal tenant comfort and equipment longevity.
Step 3: Calculate Potential Savings vs. Expenses
Implementing preventative maintenance technology is an investment that should be justified by the potential savings it can generate.
For most large scale projects, you will need to determine the potential Return on Investment (ROI) before approving the budget.
Start by comparing the costs of implementing the preventative management technology against the potential savings from:
Reduced maintenance and repair expenses
Fewer breakdowns
Extended equipment/asset lifespan.
This step can be challenging and time-consuming. Fortunately, we offer an ROI calculator that can help in comparing the costs of implementing the preventative management technology against the potential savings.
For example, if a water leak costs $10,234 on average to repair and you have 16 leaks per year, then implementing preventative maintenance can drastically reduce or even eliminate these costs.
If you'd like us to help you calculate potential ROI for your building, please feel free to reach out to us at contact@perceptivethings.com.
Step 4: Reach Out to Vendors for Quotes
If you have followed the steps above, there is a good chance that you have already narrowed down your search to a few potential vendors. Not all vendors will list pricing on their website. That is why it is important to reach out to your top choices for a quote!
Perceptive Things® is often a preferred vendor due to our comprehensive offerings that go beyond simple preventive maintenance. We provide solutions to protect buildings from a variety of potential issues, making us a reliable choice.
We go beyond simple preventative maintenance, which often makes us a preferred vendor for larger-scale projects. You can reach out to us at contact@perceptivethings.com for more information.
Step 5: Assess Budgetary Constraints
Assessing budgetary constraints is an essential step in implementing preventative management technology in any building. By thoroughly understanding and planning for budgetary constraints, you can develop a realistic and sustainable implementation strategy.
Start by evaluating the total cost of the project, including initial investment in hardware, software, and installation, as well as ongoing expenses for maintenance, training, and updates. The budget should also include a contingency fund for unexpected costs. Compare these costs against your available budget.
After assessing your budgetary constraints, you may want to explore financing options, such as leasing, grants, or phased implementation, to manage cash flow more effectively.
Step 6: Develop a Timeline for Implementation
Developing a detailed timeline is essential for effective rollout and implementing preventative maintenance technology.
Start by defining the major phases of the project:
Initial assessment
Vendor selection
Procurement
Installation
Assign specific deadlines to each phase, considering factors like equipment lead times and staff availability. Additionally, allocate timelines for introducing maintenance staff to the new technology and it's uses.
Since most sensors are drop and go, this may be a quick meeting but it is vital to ensuring everyone is on the same page! There are many cases where staff accidentally moves sensors or even throws them away, so it is important to communicate with them in advance.
Finally, establish a go-live date, followed by a period for monitoring and adjustments.
NOTE: You also need to regularly review and update these timelines, maintaining flexibility to adapt as needed.
Step 7: Launch!
With everything complete, it is time to launch your preventative maintenance technology. Start by deploying the preventative management system across your building, ensuring the entire facility is properly connected and monitored. Then, conduct final checks to confirm that data is being accurately collected and analyzed.
Once confident in the system's performance, fully integrate the preventative maintenance technology into your operations. Once launched, continuous monitoring and regular reviews will ensure the technology delivers optimal results, reducing downtime and maintenance costs while enhancing overall efficiency.
This step may also include training your maintenance team on the new preventative management technology and systems, emphasizing the importance of monitoring and responding to preventative insights.
Final Tips on How to Implement Preventative Maintenance Technologies
Building a preventative maintenance program for a building requires planning and the implementation of appropriate preventative management technologies.
By following the seven steps outlined in this article, you can ensure your preventative maintenance program is effective and efficient. This will help you avoid costs associated with repairs, reduce insurance premiums, improve tenant satisfaction, and maximize your building’s earning potential.
When first implementing preventative maintenance, start small. Begin with one or two critical assets on which to develop your preventative maintenance program. Avoid using too many sensors or scaling up your preventative management technology too quickly.
Have you implemented preventative maintenance technology in your building? What technology have you utilized? And what has been your experience with it? We would love to hear from you via the comments section.
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